Graduate Academic Policies and Procedures
Your studies at the NYU School of Professional Studies (NYUSPS) are governed by a variety of academic policies and procedures. Students are expected to familiarize themselves with, and follow, the academic policies detailed below. It is strongly recommended that you review these policies periodically to remain current.
To receive a final grade for a course, students must have complied with the attendance policy in the syllabus and must have satisfactorily completed all examinations and other assignments prescribed by the instructor. A student will not receive a grade for any course in which the student is not officially registered.
Although the administration of the NYU School of Professional Studies does not supervise attendance of classes, students are expected to attend all classes. Please be aware that some faculty members take attendance into consideration when considering final grades. Students who, in the judgment of the instructor, have not substantially met the requirements of the course, or who have been excessively absent, may be considered to have withdrawn unofficially and may be given the final grade of "F." Students who miss class for medical reasons are required to notify their instructor of their absence and may be asked to produce a doctor’s documentation of treatment at the next class.
Students who plan to miss classes for religious reasons are expected to inform instructors beforehand and to be responsible for assignments given during their absence.
New York University, as a nonsectarian institution, adheres to the general policy of including in its official calendar only certain legal holidays. However, it has also long been University policy that members of any religious group may, without penalty, absent themselves from classes when compliance with their religious obligations requires it. In 1988, the University Senate affirmed this policy and passed a resolution that elaborated on it as follows:
Students who anticipate being absent because of any religious observance should, whenever possible, notify faculty in advance of such anticipated absence. Whenever feasible, examinations and assignment deadlines should not be scheduled on religious holidays. Any student absent from class because of religious beliefs shall not be penalized for any class, examination, or assignment deadline missed on that day or days. If examinations or assignment deadlines are scheduled, any student who is unable to attend class because of religious beliefs shall be given the opportunity to make up that day or days. No adverse or prejudicial effects shall result to any student who avails him/herself of the above provisions.
The University reserves the right to deny registration and/or graduation and withhold all information regarding the record of any student who is in arrears in the payment of tuition, fees, loans, or other charges (including charges for housing, dining, or other activities or services) for as long as any arrears remain.
Diplomas of students in arrears will be held until their financial obligations to the University are fulfilled and they have been cleared by the Bursar. Graduates with a diploma hold may contact the Bursar's Office at 212-998-2806 to clear arrears or to discuss their financial status at the University.
Students are encouraged to visit faculty during posted office hours or by appointment. Students should prepare questions about course material, assignments, career information, and other relevant topics. At the beginning session of each class, faculty is required to distribute a class syllabus with their availability for appointments and the best means by which to contact them.
All NYU School of Professional Studies students are expected to familiarize themselves with, and to comply with, the rules of conduct, academic regulations, and the established policies and practices of the University and the School. Student disciplinary matters are the jurisdiction of the Dean, or his/her Designee, the Associate Dean of Student Affairs.
All students are expected to be honest and ethical in all academic work. This trust is shared among all members of the University community and is a core principle of American higher education. Any breaches of this trust will be taken seriously.
A hallmark of the educated student and good scholarship is the ability to acknowledge information derived from others. Students are expected to be scrupulous in crediting those sources that have contributed to the development of their ideas.
In the process of learning, students acquire ideas from many sources and exchange ideas and opinions with classmates, professors, and others. This development occurs in reading, writing, and discussion. Students are expected—often required—to build their own work on that of other people, just as professional researchers and writers do, and they must give credit for ideas, suggestions, and information that come from other sources. Since the standard of good academic, creative, and scholarly work is to incorporate one's own ideas, analysis, and synthesis along with the proper recognition of the work of others, students are expected to practice the skill of attribution in their writing. Students are expected to quote accurately and identify the origin of citations from others, as well as to acknowledge when ideas are dependent upon concepts developed from other sources. This process of attribution and referencing allows each individual to demonstrate how her or his understanding and ideas relate to an existing body of knowledge—and add to them. It demonstrates the values of academic integrity and systematic reflection and intellectual development. To do otherwise and not reveal sources constitutes plagiarism. And plagiarism is a form of academic dishonesty.
Plagiarism involves borrowing or using information from other sources without proper and full credit. Students are expected to demonstrate how what they have learned incorporates an understanding of the research and expertise of scholars and other appropriate experts; and thus recognizing others' published work or teachings—whether that of authors, lecturers, or one's peers—is a required practice in all academic projects. Students' own scholarly and creative work is strengthened when full and appropriate acknowledgement becomes routine.
Students must master the standard procedures for citations and using footnotes, endnotes, parenthetical references and/or bibliographies, as determined by the character of their assignments. It is an expectation that faculty members impress upon students that whenever their work is dependent upon the ideas, suggestions, phrasing, and data found in sources, a failure to acknowledge them and reference their influence—whether intentional or not–may be considered evidence of academic dishonesty and/or plagiarism. The NYU School of Professional Studies does not tolerate such behavior; and substantiated cases of plagiarism will result in serious sanctions including dismissal.
Consequently, it is essential for every student to develop the habits of identifying sources and to learn and use the proper forms of citation.
Any of the following acts constitutes an offense of plagiarism:
- Using a phrase, sentence, or passage from another person's work without quotation marks and attribution of the source.
- Paraphrasing words or ideas from another person's work without attribution.
- Reporting as your own research or knowledge any data or facts gathered or reported by another person.
- Submitting in your own name papers, tests, examinations, or reports completed by another person.
- Submitting creative works, including images or reproduction of the creative works, of another person without proper attribution.
- Submitting oral or recorded reports of another person without proper attribution.
- Downloading documents in whole or part from the Internet and presenting them as one's own.
- Citing a source that does not exist.
Other offenses against academic integrity include the following:
- Collaborating with other students on assignments without the express permission of the instructor.
- Giving one's work to another student who then submits it as his or her own.
- Sharing or copying answers from other students.
- Copying material from any digital resource/website during examinations (unless expressly authorized).
- Using notes or other sources to answer exam questions without the instructor's permission.
- Submitting as one's own work a paper or results of research purchased or acquired from a commercial firm or another person.
- Submitting original work toward requirements in more than one class without the prior permission of the instructor/s.
Students can assure the integrity of their work by:
- Using quotation marks to set off words not your own.
- Learning to use proper forms of attribution for source materials.
- Doing your own original work in each course, without collaboration, unless otherwise instructed.
- Crediting use of published sources, the work of others, or material from the Web.
- Asking your instructors if you have questions about an assignment or the use of sources.
- Taking the NYUSPS Academic Integrity Tutorial at m.albert.nyu.edu/app/profile/login
- Taking a class about proper citation/research skills at the Bobst Library. See nyu.libcal.com/
- Reviewing relevant information at Bobst Research Assistance (guides.nyu.edu/c.php?g=276562&p=1844735)
NYUSPS Academic Integrity Disciplinary Procedures
Students are subject to disciplinary actions for the following offenses which include but are not limited to:
- Forgery or unauthorized use of documents
- False form of identification
Academic Integrity Sanctions
Once a violation of the Academic Integrity and Plagiarism policy is confirmed, one or more of the following sanctions can be issued:
- Required participation in a noncredit workshop or seminar on ethics or academic integrity
- Requirement to take or retake the Academic Integrity Tutorial
- An assigned paper or research project related to ethics or academic integrity
- Student is issued a written warning or reprimand
- Requirement that the student redo the assignment
- Issue the grade of "0" on the assignment
- Issue the grade of "F" on the assignment
- Issue the grade of "F" in the course
- Issue the grade of "F" for the course; student cannot drop the course and the grade of "F" cannot be eliminated by retaking the course
- Suspension or dismissal
Please Note: Students may not withdraw from a course once there has been an allegation of plagiarism. Sanctions cannot be appealed.
Once a violation of the policy is detected, the faculty member will not issue a grade on the assignment or for the course until the case has been resolved.
Academic Integrity and Plagiarism Judiciary Process
The expectation of sound ethical behavior is of paramount importance at the NYU School of Professional Studies ("NYUSPS"). To uphold these standards, the School has established the NYUSPS Policy on Academic Integrity and Plagiarism (the "Policy") and the NYUSPS Judiciary Committee (the "Committee"). Students have the right to a fair and timely hearing in accordance with the NYUSPS Academic Integrity and Plagiarism Judiciary Process. The Dean of NYUSPS (or his/her designee) has the right to suspend a student at any time for cause.
A. The Committee has jurisdiction over academic disciplinary matters involving all students—whether visiting, matriculated, or noncredit—taking classes at NYUSPS in graduate, undergraduate, and continuing education academic programs. This jurisdiction includes, without limitation, any violations of the Policy.
B. Upon entering NYUSPS each student is bound by the Policy. If there are questions of jurisdiction in any particular case, they shall be referred for decision to NYU's Office of Legal Counsel.
III. Membership of the Judiciary Committee and Panel
A. The Chair of the NYUSPS Faculty Council’s Student Affairs sub-committee and the Associate Dean of Student Affairs or his/her appointee, will establish the Committee to oversee issues of academic integrity and plagiarism cases. The Committee will consist of the following members:
i. The Chair of the NYUSPS Faculty Council's Student Affairs sub-committee (the "Committee Chair");
ii. The Associate Dean of Student Affairs or his/her appointee (the "Committee Designee"); and
iii. Three members of the NYUSPS faculty.
Cases will be adjudicated by a panel, (the "Panel") which will be appointed, on a case-by-case basis, by the Committee Chair and the Committee Designee, and will consist of the individuals named above.
B. If the Chair of the NYUSPS Faculty Council's Student Affairs sub-committee is unfilled or absent, the Committee Chair will be determined as follows:
i. The Chair of the NYUSPS Faculty Council will select the Chair of the Committee from members of the NYUSPS Faculty Council’s Student Affairs sub-committee.
IV. Procedure for Suspected Academic Integrity Policy Infractions
A. The Associate/Divisional Dean or Director of each academic program area/division will appoint an administrator of each respective academic program area/division (the "Departmental Designee") to review all allegations of Policy violations according to Section IV B (ii and iii) below.
B. Once a faculty member suspects a violation of the Policy, the faculty member will immediately discuss the suspected violation with the student. After the faculty member has discussed the suspected violation with the student, there are three courses of action:
i. If the faculty member determines that the student did not violate the Policy, the matter is closed and no further action is taken.
ii. If the faculty member determines that a violation of the Policy has occurred and the student immediately admits wrongdoing, the faculty member promptly informs the Departmental Designee verbally and also provides, in writing, a detailed account of the academic integrity infraction describing all relevant facts and circumstances.
iii. If the faculty member determines that there is a violation of the Policy and the student denies wrongdoing, the faculty member will immediately inform the Departmental Designee verbally and will also provide, in writing, a detailed account of the alleged academic integrity infraction describing all relevant facts and circumstances.
C. After the Departmental Designee has received the evidentiary report from the faculty member, the Departmental Designee will make a final determination as to whether or not a policy violation has occurred. If the Departmental Designee concludes that no violation has occurred, the matter is closed and no further action will be taken. If the Departmental Designee concludes that a violation has occurred, he/she meets with the student and presents the alleged violation of the Policy. The student has two options:
i. Complete the Academic Integrity Determination of Responsibility form, acknowledging the alleged policy violation. Within five business days, the Departmental Designee will then recommend sanctions in writing to the Associate Dean of Student Affairs that align with the scope and severity of the case based on NYUSPS sanction guidelines. The Departmental Designee will also provide all records to the Office of Student Affairs in accordance with Section IX herein.
ii. Complete the Academic Integrity Determination of Responsibility form, denying the alleged policy violation. The Departmental Designee will submit the alleged violation (the "Case") for Committee review in accordance with Section V.
V. Submitting a Case for Committee Review
The Departmental Designee submits the Case and all evidence to the Committee Chair and the Committee Designee for formal review. After submitting the Case to the Committee Chair and the Committee Designee for formal review, the Departmental Designee is no longer involved in the judiciary process.
VI. Preliminary Procedure
A. The Committee Chair and the Committee Designee gather evidence that will be provided to the Panel. The following steps are taken in the evidence-gathering phase:
i. The Committee Designee contacts the party alleging the violation (the "Complainant") and the person alleged to have committed the violation (the "Respondent") within five business days to explore the nature of the offense.
ii. The Committee Designee then asks the Respondent and Complainant to provide supporting documents and evidence within five business days. Examples of materials include:
1. A copy of the course syllabus.
2. A copy of all communications that address the allegations.
3. A copy of the questionable content with highlights or other indications of sections of concern.
4. A copy of original sources with highlights or other indications of authenticity.
6. Other evidence that the Respondent or Complainant may deem relevant.
iii. The Committee Chair and the Committee Designee appoint a Panel (see Section III).
iv. The Committee Chair and the Committee Designee set a hearing date no later than 30 days after the case has been received for committee review.
v. The Committee Designee prepares a Compilation of Findings report in approximately five business days after receiving materials from the Respondent and Complainant. The Compilation of Findings report is then shared with the Panel.
vi. The Committee Designee notifies the Respondent and Complainant of:
1. The specific violation;
2. The Panel membership; and
3. The date of the hearing.
4. The Respondent and Complainant have two business days to send email notification if he/she feels that any Panel member is biased and should not serve on the Panel. An explanation of biases (positive or negative) should be included in the email statement.
VII. Official Hearing
i. Notice of the hearing date will be sent to the NYU email account of the Respondent and Complainant. Alternative hearing date requests should be directed to the Committee Chair and the Committee Designee with an explanation of unavoidable extenuating circumstances. The Committee Chair and the Committee Designee will consult to determine whether or not an alternative hearing date can be arranged.
ii. Respondents and Complainants have the option to bring Witnesses to the hearing: witnesses are defined as those individuals with first-hand knowledge of what has occurred. All witnesses (the "Witness" or Witnesses") must be approved by the Committee Designee. The identity and relationship of Witnesses to the Respondent or Complainant should be provided to the Committee Designee no later than five business days prior to the hearing. A Witness roster will be shared with involved parties and the Panel.
iii. The Committee Designee invites the Respondent and Complainant to the hearing and notifies the Respondent and Complainant that they are responsible for notifying Witnesses of hearing details.
iv. In the event that a Panel member has a personal relationship with or bias against the Respondent or Complainant, the Panel member shall recuse him or herself.
v. Attendance at the hearing proceedings is not required. The Panel has the power to render decisions based on the Compilation of Findings report, available testimony, and/or any supporting evidence.
vi. Attendees at the hearing proceedings may include the Respondent, the Complainant, the Panel, Witnesses, advisor to the Respondent, advisor to the Complainant, the Committee Chair, and the Committee Designee.
vii. A staff member will take the minutes, and the Committee Chair will convene and administer the proceedings in collaboration with the Committee Designee.
viii. At the commencement of the hearing proceedings, the Committee Chair reads the allegation(s) statement, and the Respondent is offered the opportunity to respond to the allegations. After the Respondent responds, Panelists ask the Respondent questions based on evidentiary materials and commentary.
ix. Next, the Complainant has the opportunity to respond. After the Complainant responds, Panelists ask the Complainant questions based on evidentiary materials and commentary.
x. Notarized Witness statements may be provided in lieu of physical attendance. Notarized statements must be provided five business days prior to the hearing date.
xi. The Respondent and Complainant are each allowed to have one advisor present at the hearing for support and guidance. The advisor is not allowed to directly address the panel or directly participate in the hearing. The Committee Designee must be notified of the identity and relationship of the advisor at least five business days prior to the hearing.
xii. The hearing deliberations proceed immediately after the hearing concludes. Each Panel member has one vote. A majority vote constitutes a valid decision.
xiii. Unless additional information is required, the Panel makes a decision based on the preponderance of credible evidence. If the Panel finds the Respondent in violation of policy, the Committee Chair and the Panel will provide a sanction recommendation based on NYUSPS sanction guidelines to the Office of Student Affairs and the Associate Dean of Student Affairs will make the final decision.
xiv. The Panel makes every effort to render a decision within three business days.
xv. The staff member prepares the meeting minutes within five working days and delivers them to the Committee Designee and the program’s Academic Director.
xvi. The Committee Designee informs the Respondent, the Academic Director of the student’s program, and the Complainant, when appropriate, of the decision by NYU email within two business days of the decision being rendered.
Should the Panel find the Respondent in violation of Policy, the Panel identifies proposed sanctions that align with the scope and severity of the case based on NYUSPS sanction guidelines. Proposed sanctions strike a balance between austerity and development. Proposed sanctions are submitted by the Panel to the Associate Dean of Student Affairs who makes the final determination. The Associate Dean of Student Affairs will determine the final sanction for the Respondent within 10 business days after receiving the proposed sanctions from either the Departmental Designee or the Panel.
The Committee Designee provides all records of disciplinary cases, proceedings, and sanctions to the NYUSPS Office of Student Affairs. The NYUSPS Office of Student Affairs will maintain records and files of all Cases and proceedings in a confidential manner. Confidentiality must be maintained in accordance with the Federal Educational Rights and Protection Act (FERPA). Documents will be retained in accordance with the timeline specified by the NYU Office of General Counsel.
X. Rights and Obligations of Respondents and Complainants
i. The Respondent is innocent until the Panel finds the Respondent in violation of Policy.
ii. The Respondent has the right to be informed of allegations.
iii. The Respondent and Complainant may have viewing access only to the Compilation of Findings report two business days prior to the hearing. Viewing access is granted in person, and by appointment only, during regular business hours. Requests to view the Compilation of Findings report must be sent to the Committee Designee.
iv. The Respondent and the Complainant have the right to be present during any testimony. The Respondent, Complainant, or Witnesses are not permitted to communicate directly during the hearing. Questioning will be directed to and posed by the Committee Chair.
v. The Respondent and the Complainant have the right, but not the obligation, to testify at the hearing. The Respondent’s decision not to testify will not presume guilt upon the Respondent.
vi. The Respondent and Complainant may consult with an advisor to assist in preparation for the hearing.
Standards of Classroom Behavior
The primary responsibility for managing the classroom environment rests with the faculty. Students who engage in any prohibited or unlawful behavior that results in disruption of a class may be directed by the faculty member to leave the class (in-person and/or online) for the remainder of the class period. Longer suspensions from a class, or dismissal on disciplinary grounds, must be preceded by a student conduct procedure.
Student Conduct Beyond Academic Integrity
The NYU School of Professional Studies Code of Conduct also prohibits the following behaviors outside of academics, and students may be subject to disciplinary action. The Associate Dean of Student Affairs acts as the Dean's Designee and has jurisdiction for implementing the NYU School of Professional Studies Code of Conduct. Disciplinary action shall not be limited to these offenses:
- Deliberate destruction, theft, or unauthorized entry or use of laboratory data, research materials, computer lab resources, equipment, software, or University property
- Interference or disruption of an academic event, program, or class
- Actual or threatened violence
- Sexual assault or nonconsensual sexual contact
- Use, possession or storage of any weapon, dangerous chemical, fireworks, or explosive
- Refusal or failure to meet with University representative or present NYU ID upon request
- Non-compliance with judicial sanctions
- Knowingly providing false testimony or evidence
- The use, possession, or distribution of alcohol, narcotics, or dangerous drugs on University property, if such is illegal, or the possession of a sufficiently large quantity as to indicate an intention to distribute illegally
- Violation of any local, state, or federal laws where such violations have an adverse effect on the educational mission of the University
- Harassment of any type
A. Filing and Notice of Complaint. Any member of the faculty, administration, or staff or any student may file a written complaint against any student for any alleged violation of University or School policy. The complaint must set forth briefly the nature of the alleged disciplinary infraction and the nature of the evidence. Such letters of complaint shall be filed with the NYU School of Professional Studies Office of Student Affairs. The student has the right to see the written complaint and know the identity of the complainant. Notice of the filing of the complaint, the charge against the student, and a request for a preliminary investigation shall be sent to the student within four (4) days of receipt of the letter of complaint. The student is not allowed to withdraw from any course or receive an official University transcript until the investigation of facts, hearing, or appeal is complete.
B. Interim Suspension. A student should not be summarily suspended either completely or for certain purposes, except for reasons relating to his/her physical or emotional safety and well-being, as well as the safety and well-being of students, faculty, staff, or School property, the maintenance of public order, or the effective continuation of the education process.
The Associate Dean of Student Affairs or a Designee, depending on the nature of the infraction, may commence the disciplinary process and suspend a student pending consideration of his/her case. When this occurs, the student shall be afforded the opportunity to expedite disciplinary proceedings (as outlined below) so as to enable the determination of the appropriate sanction, if any, at the earliest possible time, preferably within forty-eight (48) hours of the notification of interim suspension. No interim suspension may last longer than fourteen (14) school days without affording the student a hearing. If the student has been incapacitated or incarcerated the student must have a hearing prior to being allowed to return to NYU.
C. Commencement of Disciplinary Proceedings. Upon receipt of the letter of complaint, The Office of Student Affairs shall initiate disciplinary proceedings, by following these steps: (1) conduct an investigation of the complaint, (2) seek a response from the respondent to determine responsibility (3) attempt to reach a consensual resolution and issue a sanction OR (4) if no consensual resolution is reached, convene a disciplinary panel for a hearing.
D. Investigation; Resolution. The Associate Dean of Student Affairs shall meet with the respondent and with such other persons, as he/she shall deem appropriate for the purpose of ascertaining the facts and attempting to resolve the complaint. After completing the investigation, the investigator may dismiss the complaint if he/she determines that there has been no violation of the School's written policies even if the facts alleged by the grievant were true. If the respondent admits responsibility for a violation of the University Policies of Student Conduct or written school policies, the investigator will obtain a written Acknowledgment of Responsibility or Statement of No Contest and issue a sanction. If a student fails to participate in the investigation, a sanction will be issued based upon the evidence presented by the Office of Student Affairs. If the respondent does not admit responsibility for a violation of the School Policies of Student Conduct or written school policies and the investigator believes there is evidence to support the complaint, he/she will convene a disciplinary panel. Should the student fail to appear for the investigation, the investigation may proceed and sanctions may be imposed in his/her absence.
E. Convening of Disciplinary Panel. Whenever a student discipline case has not been satisfactorily resolved, the Office of Student Affairs shall then convene a Disciplinary Panel, not to include the person who conducted the preliminary investigation, to conduct a disciplinary hearing. The student has the right to a fair and timely hearing in accordance with these rules. Each Disciplinary Panel will be comprised of three persons: a full-time faculty member, a full-time student, and an administrator. The Panel will be chaired by one member, selected by the Panelists to serve in this capacity. The School will use its discretion, including whether one hearing will be held if multiple students are involved in the same incident once written agreement is received from all respondents.
F. Notice of Hearing. The Office of Student Affairs will notify the student/s via email and registered mail to the current address as recorded by the University Registrar advising him/her of the date and time of the hearing. The hearing will take place no earlier than seven (7) working days after the sending of such notice. Whenever practical, copies of any written evidence to be used in the hearing, including a copy of the letter of complaint about the student, will be delivered to the student prior to the hearing. A list of all witnesses from both the complainant and the respondent, a one-sentence statement of what they will testify, and any additional written evidence must be submitted in writing to the Office of Student Affairs at least three (3) working days prior to the hearing. The Associate Dean of Student Affairs has the discretion to limit the number of witnesses appearing at the hearing to a reasonable number. It is the responsibility of the complainant and respondent to ensure the witnesses know when and where the hearing is held. Should the respondent fail to appear, the hearing may proceed and sanctions may be imposed in his/her absence.
G. Hearings. Disciplinary hearings are administrative hearings held for the purpose of seeking the truth of the situation. Such hearings are not governed by the formal rules of evidence and the procedures will be determined by the hearing body and may be altered at any time. The charges must be proved or disproved using a level of evidence of "preponderance of evidence" to find someone responsible or not responsible. Disciplinary hearings are considered confidential matters, and as such are open only to the respondent, the complainant, advisors (including the Associate Dean of Student Affairs), witnesses, the panel, and a designated attorney from the University's Office of Legal Counsel, who serves as counsel to the Panel. The complainant must be present at the hearing. Written documents of evidence submitted to the Associate Dean of Student Affairs will be copied for the Hearing Panel and collected upon completion of the hearing. The respondent has the right, but not the obligation, to testify at the hearing. The respondent's decision not to testify will not presume responsibility for the violation.
Each panel will conduct the hearing as the panel members deem appropriate, but each hearing will include the following provisions:
1. A tape recording will be made of the hearing. Once complete, this recording will be forwarded to and preserved by the Office of Student Affairs until the appeal period has elapsed or until all appellate procedures have been completed.
The chairperson will conduct the hearing in an orderly manner. The chairperson will call the hearing to order, state the charges, ask for the respondent's plea of responsibility or non-responsibility, rule on the relevancy of matters discussed and of evidence presented, coordinate the questioning process, call witnesses, lead the questioning, and make final determination on all matters of procedure. The chairperson will determine the manner in which the respondent and complainant, or their respective advisors, may ask questions of one another. Typically, the chairperson will ask the complainant to present the complaint, the respondent to respond to the allegations, call all complainant witnesses allowing the respondent to cross-examine and then call all respondent witnesses allowing the complainant to cross-examine. The panel is allowed to ask questions at any time to find the facts of the case. Typically, the respondent, the complainant, and their advisors pose all questions through the chairperson of the panel. The chair has the right to refuse to hear questions that are irrelevant or have been answered already.
The role of the panel is to reach a decision as to whether or not the student committed the violation with which he/she has been charged and to determine sanctions, as appropriate and necessary. The panel will deliberate and determine responsibility in a closed session immediately following the hearing.
A majority decision with one vote from each member will constitute a valid decision. Everyone will reconvene to hear the decision of responsibility. At that time, the chair will ask the Associate Dean of Student Affairs if there have been any prior violations and sanctions. Prior violations or sanctions must be kept confidential until a decision of responsibility is made. If so, prior violations and sanctions will be stated. At that time, the panel will once again convene in a closed session to determine the appropriate sanction. At the end of a hearing, the chairperson will prepare a final written report, stating the panel's findings of fact and the reasons for its decision on both responsibility and sanction. This report will be submitted to the Associate Dean of Student Affairs and to the respondent within seven (7) working days of the last hearing session.
2. The student will have the right to be accompanied at the hearing by either one advisor or one lawyer. The role of the advisor is to assist the student in understanding the judicial process, preparing their response and witnesses, and supporting the student. The student or his/her advisor will have the right to examine and cross-examine each witness either by putting questions directly to the witness or by asking questions through the chair of the panel, as determined by the panel.
3. Witnesses will be present in the hearing room when giving testimony and when being questioned, but will be dismissed once testimony is complete, as determined by the panel. The panel may require that the witness remain available to answer further questions should additional information be required.
1. The respondent has the right to appeal the decision of the panel in any case on the grounds that the decision or the proceedings at the hearing were arbitrary or unfair or that there is compelling new or previously unavailable evidence. Should he/she wish to appeal the decision, either the issue of responsibility or the sanction, or both, he/she must do so within fifteen (15) working days from the date on which the final report was sent to him/her. The student must present a written appeal stating the grounds for the appeal to the Dean.
2. In cases where the student is alleging that the decision or the proceedings at the hearing were arbitrary or unfair, the Dean will review the appeal.
3. The hearing body that has imposed a sanction may stay the sanction pending an appeal. The dean shall have the power to stay the sanction imposed by the hearing body but may not vacate the stay granted by the hearing body.
4. The appellate process will not consist of a new hearing and will be limited to a review of the report and proceedings before the hearing body. The Dean may accept the report without modification, accept the report but change the sanction imposed, dismiss one or more of the charges entirely, or remand the case for further proceedings. The Dean's decision of the appeal will be deemed finally decided without further recourse as of right. If new information is heard by the original hearing board, that outcome is not able to be appealed.
5. In cases where the respondent wishes to have new or previously unavailable evidence considered in his/her defense and upon the discovery of such evidence, which might have had a substantial bearing on the decision rendered, the Dean may choose to remand the proceeding to the original panel of the disciplinary hearing.
Student Conduct Disciplinary Sanctions
A. The decision of a hearing body, in all circumstances, will be discretionary, shall include what entry shall be made on the record of the student, and may include any one or more of the following sanctions:
- Warning - Notice to the student, orally or in writing, that continuation or repetition of the conduct found wrongful, or participation in similar conduct, within a period of time stated in the warning, will be cause for disciplinary action.
- Censure - Written reprimand for violation of specified regulation, including the possibility of more severe disciplinary sanction.
- Disciplinary Probation - Exclusion from participation in privileges or extracurricular School activities as set forth in the notice of probation for a specified period of time.
- Restitution - Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
- Suspension - Exclusion from classes and other privileges or extracurricular activities as set forth in the notice of suspension for a definite period of time. Students may not make academic progress at another institution and then transfer those credits back to NYU during the term of suspension.
- Dismissal - Termination of student status for an indefinite period. If readmission is permitted, the conditions shall be stated by the panel in the Notice of Dismissal. Students may not make academic progress at another institution and then transfer those credits back to NYU during the term of dismissal.
B. A student who has been suspended and who is not found to be responsible for the violation of school policy shall be allowed full opportunity to make up whatever work was missed due to the suspension.
C. No notation of the disciplinary proceeding will be entered onto the student’s transcript unless this is mandated by the panel and a final disciplinary sanction is found to be warranted, as determined by the panel.
D. A student who is found responsible and sanctioned with a suspension or dismissal after all appeal deadlines are met will not be allowed to attend classes for the remainder of the term. The suspension or dismissal will be effective since the date of the offense. If no grade was affected, the student will be allowed at that point to withdraw from the term. If a sanction involves a particular grade, the student is not eligible to withdraw from that course(s).
A student may not withdraw from the university or a specific course if under disciplinary investigation, until the investigation and sanction has been completed. If the student is found responsible for violating academic integrity or the student conduct code, the student may not change to a withdrawal.
These grievance procedures are available to any NYU School of Professional Studies student to resolve any grievance involving an alleged violation of any of the written policies of the School directly affecting that student, by any member of the University community while acting in an official capacity.
Students who have complaints that relate to academic or non-academic matters should follow the procedures outlined below. If a student wishes to appeal a grade, there is a specific appeals process for grades, outlined in a separate procedure.
Students wishing to grieve an alleged violation of the School's policies shall first contact the person he/she believes to be responsible for the matter being grieved (the respondent). The grievant will contact the respondent within twenty (20) working days of any occurrence giving rise to the grievance and will attempt to resolve the grievance informally. For example, if the complaint involves the instructor of a course, the student should contact the instructor to attempt to resolve the issue. If the complaint is not resolved at this level, the student should schedule an appointment with the Program Director for the next level of review.
If, in the judgment of the student, there is no satisfactory resolution of the complaint at the Program Director level, the student may submit a written statement of the complaint to the attention of the Associate Dean/Divisional Dean. At the discretion of the Associate Dean/Divisional Dean, a meeting will be arranged between the parties. The Associate Dean/Divisional Dean shall attend such meeting(s) in order to resolve the grievance. The Associate Dean/Divisional Dean is responsible for administering the student complaint procedure and may, when appropriate, make recommendations for a resolution.
If the grievance is not resolved informally within fifteen (15) working days after the grievant and relevant parties have met with the Associate Dean/Divisional Dean, a student may obtain additional review by submitting a written letter of complaint to the Associate Dean of Student Affairs.
The letter of complaint will:
- state the policy that allegedly has been violated,
- describe the facts and evidence supporting the alleged violation,
- indicate what redress the grievant seeks, and
- provide a brief history of the attempts to resolve the grievance.
Depending on the nature of the complaint, the Associate Dean of Student Affairs, or his/her Designee will send a letter to the grievant stating that further investigation of his/her complaint is being conducted. The Associate Dean of Student Affairs, or his/her Designee/s will then meet with the complainant and with such other persons as they deem appropriate for the purpose of ascertaining the facts and attempting to resolve the complaint.
After completing the investigation, the Associate Dean of Student Affairs, or his/her Designee/s may dismiss the complaint if they determine that there has been no violation of the School's written policies, even if the facts alleged by the grievant were true. Otherwise, the Associate Dean of Student Affairs, or his/her Designee/s will render a written decision regarding the grievance to the grievant and the respondent.
The Office of Student Affairs will retain a copy of the letter of complaint, any amended complaint, and the decision rendered, for five full calendar years following the year in which the grievance is resolved.
If the student wishes to appeal the decision made regarding his or her complaint, the student will submit a written request for appeal to the Dean including all material from the formal complaint within two weeks of the decision rendered by the Associate Dean of Student Affairs.
The security and well-being of all members of the University community are matters of fundamental importance. NYU enjoys an exemplary reputation for public safety, in large measure because our largest buildings are staffed by attentive Public Safety Officers (PSOs) and hired guards who assure that those who are on our premises are authorized to be there—or are registered guests.
To maintain the security enjoyed by all NYU students, faculty, and administrative staff, University policy requires that ID cards must be carried at all times, presented whenever we enter our buildings, and ready for use at designated turnstiles where indicated.
Our Public Safety Officers and guards in many cases come to recognize some of us. But considering the hundreds (and in some locations, thousands) of individuals who pass their threshold daily, it is not reasonable to expect that the Officers will remember us all individually.
For our safety, and to ensure that University facilities and resources are available only to those authorized to use them, the PSO's and guards must be vigilant throughout the year. It is their job to require ID's for all students, faculty, and staff at all times—and each of us should anticipate that request, take no offense, and cooperate courteously.
Each graduate program has a set of core courses, concentrations or specializations and, when appropriate, elective courses and/or noncredit courses to complete a master’s program at the NYU School of Professional Studies. These programs are registered with the New York State Department of Education and, through the University are accredited by the Commission of Higher Education of the Middle States Association of Colleges and Schools.
Your advisor plays a significant role in helping you develop a plan of study that will enable you to achieve your academic and career goals. Be sure to consult with your advisor on a regular basis.
One of the key aspects of the graduate school experience is the advisement process in which faculty and staff assist students in the development of a plan of study that helps them achieve their academic and career goals. Students should plan out their entire graduate program as early as possible to ensure the sequence and availability of courses. In particular, students should ensure that all prerequisites have been met prior to taking advanced courses by checking with their program advisors. Sequencing requirements will vary depending on the degree program and concentration/specialization.
Some prerequisite courses may be required prior to taking a core graduate course. It is the student’s responsibility to make sure all prerequisites have been met before enrolling in an advanced course.
Residency requirement: To earn an NYU School of Professional Studies Master of Science Degree, thirty-six (36) credits must be earned in residence at NYU. For the NYU School of Professional Studies Master of Arts Degree, thirty-four (34) credits must be earned in residence.
Credit for prior study: Upon admission into a graduate program, a maximum of six (6) graduate credits earned at another accredited institution may be considered for transfer credit toward an NYU School of Professional Studies Master's Degree. Credit for courses taken elsewhere must be approved by the Academic Director for each degree curriculum.
Students who seek transfer credits for previous graduate level work must demonstrate that the course work meets the following criteria for each course taken:
- Course is considered appropriate to the degree sought.
- The course was completed with a grade of "B" or better.
- The course was taken at an accredited higher education institution.
- The course was taken within the past five (5) years and the department has determined that the material is current and valid. Course work taken beyond five (5) years may be considered only where the course content would not have substantially changed in that time.
- A maximum of six (6) credits can be transferred into any graduate program.
- The course has not been credited toward another degree.
For a course to be considered for transfer credit, students must provide the department with the following information in writing:
- An official transcript with course and grade.
- A detailed course description and/or syllabus, catalog description, and information about textbook and assigned readings.
- An explanation of why the student believes the course is relevant to the NYU School of Professional Studies graduate program or duplicates an existing course in the Master's program.
- Any other documentation requested by the department.
Students must request consideration for transfer credit prior to earning no more than 12 credits in the master’s program in which they are enrolled at the NYU School of Professional Studies. Accordingly, decisions will be made and communicated to the students by their department before the end of the academic term in which they make the request. When credit is transferred, neither the grade nor the grade value transfers into the grade point average at NYU. If a student elects to register in an NYU School of Professional Studies course equivalent to one for which the student received transfer credit, the student will lose the benefit of the transfer credit which will not count toward the NYU School of Professional Studies residency requirement.
Credit for work taken after matriculation: Normally credit is provided only in cases of prior study. Graduate students may not transfer in credit taken after they commence study at NYU in an NYU School of Professional Studies graduate program unless the course work is in a pre-approved program in an institution with which the NYU School of Professional Studies has an established relationship.
Transfer credits will not be accepted toward a Graduate Certificate, as all courses are required for residency.
Each student must complete the full number of credits required by each program. Students who can demonstrate advanced competency of the subject matter in any of the core courses offered at the NYU School of Professional Studies should discuss course substitutions with the program advisor during the first semester as a matriculated student: a maximum of two courses may be substituted. Substitutions do not reduce the number of credits required, but allow students to take electives in their place.
The responsibility for meeting the degree requirements rests with the student. The NYU School of Professional Studies Masters’ Degrees must be completed within five (5) years from the initial date of registration. Graduate certificate students have a maximum of two (2) years. Students must complete degree requirements in effect at the time of their initial enrollment. The time to complete degree requirements includes any semester(s) for which students have paid maintenance of matriculation or during which they took a leave of absence.
Students who transfer from a Graduate Certificate into a Masters have five (5) years to complete the degree from the time they first enrolled in the Graduate Certificate.
Requests for extensions must be made in writing to the Program Director prior to the completion deadline with a clear action plan of when the program will be completed. No course counting toward the degree can be more than ten (10) years old at the time of graduation. The program’s Associate/Divisional Dean is the final authority on whether to approve or deny the request for an extension. Students who are denied an extension are not permitted to continue in the program.
If, for any reason, a student stops out of the program, he/she must reapply and, if accepted, will then be bound by the current program requirements.
The NYU School of Professional Studies requires continuous enrollment of graduate students each fall and spring semester until the degree sought is granted. Summer is optional. To maintain continuous matriculation, students must:
- Register during the fall and spring semesters for at least one credit-bearing course until the degree is conferred, or
- Register for maintenance of matriculation and pay registration and service fees in fall and spring semesters when the student is taking no coursework, or
- Take an approved leave of absence, except in the semester of graduation.
- International students must be registered full-time and thereby comply with government regulations.
- Graduate Certificate students must also maintain matriculation until the certificate is complete.
Students must register for maintenance of matriculation and pay all fees for spring and fall semesters in which they do not register for classes. Maintenance of matriculation counts toward the time to complete the degree. No degree can be awarded to a student who has not maintained matriculation up to and including the semester of graduation.
Graduate students with outstanding coursework may maintain matriculation a maximum of two contiguous semesters (fall/spring or spring/fall) before being required to reapply. Students registering for their thesis or final project must maintain matriculation every term until graduation.
The NYU School of Professional Studies does not waive matriculation or registration fees. Payment of the fees entitles students to use of the facilities and libraries, access to consultation with faculty members, and participation in University activities whether or not they are utilized. When a student maintains matriculation and does not meet the criteria for a full-time or half-time equivalency, student loans immediately begin counting toward the grace period before loans become due, even if the student has not finished the degree.
For information about registration, the academic calendar, and add/drop schedules, etc., visit NYU Registration and Scheduling.
Students are responsible to pay promptly for all courses in which they are registered in accordance with the deadlines issued by the NYU Office of the Bursar.
Students who fail to meet registration deadlines will be charged late registration and payment fees. Please visit the NYU Office of the Bursar website for more information.
Students may not register for a class after the add/drop period is over without the permission of the Program Director and/or the Associate/Divisional Dean on an add/drop form.
Full-Time, Part-Time, and Half-Time Status
The graduate programs and courses offered at the NYU School of Professional Studies are designed for students who attend classes offered during the day or evening on a full-time or part-time basis. A full-time schedule consists of a minimum of 12 credits per term. During the summer session, full-time status requires 12 credits of course work within 12 weeks. Eligibility to receive financial aid is based on the number of credits for which a student is registered each term and students should contact the financial aid office to confirm eligibility. Learn more at Financial Aid at NYU.
Maintenance of Matriculation Status—0 credits
Part-Time Status—1-5 credits
Half-Time Status—6-11 credits
Full-Time Status—12 credits (International students must maintain 12 credits per term if on an F-1 or J-1 Visa).
Full-Time Equivalency and Half-Time Equivalency
Students may benefit from full-time or half time equivalency for a variety of reasons, including:
- Deferral of student loan repayment and renewal of a student visa.
- Eligibility for University-sponsored or other medical insurance. Please note: Other medical insurance must meet stated University criteria and requires that the student MUST waive NYU-sponsored insurance by the specified University deadline). More information is available at the Student Health Center.
Student Employment: A student may not be employed full-time and request full-time equivalency. Equivalencies carry no credit value toward a degree.
STUDENTS MUST REQUEST EQUIVALENCY STATUS IN WRITING TO THE DESIGNATED PROGRAM ADVISOR NO LATER THAN THE FIRST DAY OF THE TERM ONLY IN THE FIRST OR THESIS TERM.
The Program Advisor will approve or deny the request. If approved, the Program Advisor will send the student name, student ID, and term with the proper authorization to the Registrar.
There are only two terms during which a student may be given full-time or half time equivalency:
First Term—Equivalency in the first term is for work required for the degree that carries no credits, such as noncredit remedial course work required as a condition of admission. International students who are required to take American Language Institute courses to develop their English skills may be given full-time equivalency to keep in compliance with visa status requirements. The Office of Financial Aid reserves the right to adjust any financial aid package.
Thesis Term—Students who have registered in only one course - the thesis or final project may have the department determine whether the work is equivalent to half-time equivalency (20 hours per week) or full-time equivalency (40 hours per week). Note that completion of incomplete coursework or the desire to spread a thesis, final project, or internship completion over more than one term is not a basis for equivalency.
F-1 students are required to maintain a full course load at all times, and exceptions are only given by the International Office. Contact the Office of Global Services for further information.
Students can take a maximum of 12 credits per fall or spring semester and a maximum of six credits per shorter-semester courses (six–seven weeks). Students may request an exception to this rule by writing a letter to the Program Advisor stating which courses they plan to take, and why the exception is requested. Students in good academic standing or who need the additional credits to be eligible for graduation in a particular semester may be granted additional credits.
To add a course given within NYU, but not in the home department, a student needs permission from the NYU School of Professional Studies home department. Courses taken outside the program will NOT count towards the degree unless there is written permission from the department obtained in advance.
Students may add courses at any time during the registration period using ALBERT through the end of the second week of classes for fifteen-week classes. Students adding courses during this time are expected to make up any work missed during the initial classes. Students may not register for a class after the add/drop period is over without the permission of the Program Director and/or the Associate/Divisional Dean on an add/drop form.
Students taking courses in programs with shorter-semester courses (six–seven weeks) must check with the department for policies and deadlines for adding and dropping courses.
Students may withdraw from a course and should refer to the refund schedule stated on the Bursar’s website. Learn more at Bills, Payments, and Refunds.
Non-attendance in class never constitutes withdrawing from a course. To be eligible for federal financial aid, students who are part-time must register for a minimum of six credits during a term. For information about the drop/withdrawal schedule, and the possible consequences of dropping/withdrawing from courses, please visit the Registrar’s academic calendar. After the ninth week, no one may withdraw from a course.
Please note that a student is not officially withdrawn from a course until the Registrar's Office has been notified and the withdrawal recorded. Students must check their records to verify that this has occurred. (Please contact the NYU Office of the Bursar for information regarding tuition refunds or visit Bills, Payments, and Refunds page.
Students who are ill or have a serious personal problem should see, call, or write to their program advising staff immediately to determine the appropriate course of action.
Students taking courses in programs with shorter-semester courses (six–seven weeks) must check with the department for policies and deadlines for adding and dropping courses.
Students must log into Albert and complete the semester withdrawal form located in the My Academics section of the Student Center. Non-attendance in classes never automatically withdraws students from a course. A student who withdraws officially from all courses in a term by the full refund deadline is required to register for Maintenance of Matriculation. (See "Maintenance of Matriculation.") The refund schedule for semester withdrawals is stated on the Bursar's website at nyu.edu/students/student-information-and-resources/bills-payments-and-refunds/refunds-and-withdrawals/dropping-classes.html.
If the student is unable to attend the semester following the term withdrawal, he or she should request a Leave of Absence from his or her Program Advisor See "Leave of Absence" section.
New students who cannot begin a program in the term that was indicated on the application for admission may request in writing to the NYU School of Professional Studies Admissions Office that they be considered for deferral. The initial application may be reviewed in a subsequent semester (up to one year from the original semester to which the student applied). Deferral is only available to those students who either have never registered or who have dropped all their courses prior to the end of the registration period.
Students are entitled to refunds on tuition according to the refund schedule published by the NYU Office of the Bursar.
Programs with shorter-semester courses (six – seven weeks) may have their own refund schedule that supersedes the Office of the Bursar and students should check with the program. Students are not entitled to refunds of mandatory University Registration and Service fees. A student is entitled to a refund of tuition and fees if a course is cancelled.
Registering for Courses Offered by Other Schools at NYU
Approval is not necessarily granted. Students in good standing must request approval from their department to take a course outside of their own department. Undergraduate level courses cannot be applied to any graduate degree offered by the NYU School of Professional Studies. Students should check for prerequisites or other restrictions prior to filing a request. In order to be approved, the specific course or courses will need to meet a requirement for the program as an elective. Once the student has written authorization from their department to take a course from another NYU program or school, the student may use ALBERT to register.
Please review the University’s Leave of Absence Policy at nyu.edu/about/policies-guidelines-compliance/policies-and-guidelines/student-leave-policy.html.
International students are subject to particular requirements in addition to the conditions enumerated in the policy above.
Personal Leave of Absence
An F-1 or J-1 student on a personal leave of absence may not remain in the United States. When approving a leave of absence, the appropriate department or school official should notify the OISS and the student must depart the United States immediately.
Medical Leave of Absence
International students requiring a leave of absence or permission to take less than a full course load for medical reasons are eligible to stay in the United States, subject to conditions set forth by the Department of Homeland Security in accordance with information provided by a physician.
If a student has not completed coursework and does not register for classes for two consecutive terms (fall, spring), the student will be required to reapply to the program through the Admissions Office. Students who have completed all requirements and coursework except thesis or senior project are NOT eligible for readmission. (See "maintenance of matriculation" and "time limit of program.")
If any curriculum changes have been made, the readmitted student will need to adhere to the new curriculum. No course more than ten (10) years old at the time of graduation may be applied to the degree. If time has elapsed where the previous course content has changed, an NYU course will be evaluated just like any other transfer course. "No credit" would be added to the transcript if the course was no longer to be counted for credit and the grade in parenthesis would mean that it is not calculated in the GPA. Students who reapply and complete all requirements that are current at the time of reapplication will NOT need to pay retroactive matriculation fees while they were absent.
For students who are readmitted, the original period of matriculation is counted toward the two-year or five-year time limit; the hiatus is not counted, and the clock restarts upon readmission.
All grading criteria should be completely explained by the instructor in the course syllabus, which must be distributed at the beginning of the semester to each student. Students’ grades are entirely determined by the course instructor.
To receive a final grade for a course, a student must be in regular attendance and satisfactorily complete all examinations and other assignments prescribed by the instructor. A student will not receive grades for any courses in which he or she is not officially registered at the beginning of that term. Once recorded, grades cannot be changed unless some omission or error occurred in the grading process or a grade appeal is honored. No grade may be changed for any reason after a student has graduated.
Students may obtain their final grades for each semester through ALBERT.
The following symbols indicating terminal grades are used. Only grades of "A," "A-," "B+," "B," "B-," "C+," "C," "C-," or "F" earned while matriculated in NYU School of Professional Studies’ credit courses, or earned while matriculated in another division of New York University, are computed in the average.
The following grades may be awarded:
(Minimum passing grade in the NYU School of Professional Studies—Graduate Programs)
W Withdrew Officially
NR No Record
N No Credit/Unofficial Withdrawal
Computing the grade point average
To determine grade point average, divide the total number of quality points (QPTS) by the total number of quality credit hours (QHRS). Quality credit hours for each course are computed by multiplying the credit value of the course by the value of the grade assigned. For example, a student who has completed one three-credit course with a grade of "A," one three-credit course with a grade of "B+," and one three-credit course with a grade of "B" has a grade point average of 3.43.
This is computed as follows:
X 4.0 (A)
X 3.3 (B+)
X 3.0 (B)
The total point value earned (30.9) divided by the total number of credits (9) equals 3.43 grade point average.
Once a final grade has been submitted by the instructor and recorded on the transcript, turning in additional course work cannot change the final grade. The grade point average includes grades in all courses taken toward a particular program, whether or not they fulfill any program requirements. Grades of "N," "P," "S," or "W" are not computed into the grade point average. Courses taken outside of NYU that have been approved for transfer credit purposes are not included in the grade point average.
Students may be required to take Pass/Fail courses by their programs to graduate. The choice of pass/fail must be made before the completion of the fifth week of the term. In programs where Pass/Fail is allowed, a maximum of four pass/fail courses are allowed. No required course can be taken as Pass/Fail.
The grade of "W" indicates an official withdrawal by the student from a course, (after the deadline for dropping with a refund) and receives no credit.
Students may request to withdraw from any course for which they are registered and automatically receive a "W" by using the class withdrawal process in Albert. Students who receive a "W" may retake the course for credit, provided they reregister and pay to take the course again. "W" grades permanently remain on the official transcript. The grade of “W” is a Registrar’s grade without numerical value. It is not computed in the student’s GPA but may significantly impact the student’s progress toward degree completion as well as the student’s financial aid eligibility: it is imperative to consider the impact on your financial aid award. Please consult the Financial Aid Office.
Grade Changes and Appeals
Grade appeals are handled at the school level at New York University and will not be considered at the University level. It is the faculty's responsibility to evaluate the student's work in the classroom. To appeal a grade, the student must objectively demonstrate that his/her grade is in error or that some documented extenuating circumstance was not taken into consideration.
Only final grades can be appealed.
If you receive a final grade in a course that you wish to appeal, you must first:
- Review the syllabus to ensure that you fulfilled the course requirements as to how the grade was calculated: assignments, attendance, final exam, etc., and the percentages assigned to each component.
- Objectively assess your attendance record. As partners in learning, students are expected to attend class
- Objectively assess the quality of your class participation. If a student's grade appeal is based solely on a difference of opinion about class participation which, for example, may have been listed on the instructor's syllabus as worth 10 percent, only the instructor's evaluation will be considered.
- Check that the work you submitted met the requirements enumerated by the instructor. For example, if you submitted a well-written and well-researched paper on the life of Plato for "Issues in Philosophy," but the instructor specifically asked for a comparative study of the ideas of Plato, Aristotle, and Socrates, the grade appeal would not be reviewed since you did not follow instructions as to what was required.
If after taking these steps, you believe a grade appeal is justified, the following levels of appeal are available to you:
Level 1: Faculty
Contact the instructor within thirty (30) days after the grade is posted and discuss concerns before beginning the official grade appeal process. Students can reach their instructor by email or telephone number as given on the syllabus or, when available, by leaving a note in the instructor's departmental mailbox. If you do not receive a response from the instructor within two (2) weeks, notify your advisor.
Level 2: Written Appeal to the Director of Your Program
If the conversation with the instructor does not resolve the dispute, the student may begin the formal grade appeal process by writing a letter to the director of the program within 45 days of the grade being posted. The Program Director or the Director's Designee will read the appeal, investigate, and determine a final grade, which may be the same as that determined by the instructor, higher or lower. A written decision will be rendered approximately one month after receipt of all required documentation for the appeal.
Level 3: Written Appeal to the Associate Dean/Divisional Dean
If after receiving the decision in writing from the Program Director or Designee, the student remains in disagreement, the final step is to submit an appeal in writing to the Associate Dean/Divisional Dean within fifteen (15) days after receipt of the Director's Level 2 Appeal response letter. Appeals must include:
- A memo to the Associate Dean/Divisional Dean indicating why the decision rendered by the program is being appealed.
- A copy of the decision letter received from the program.
- A copy of the supporting materials submitted to the program.
The final decision rendered by the Associate Dean/Divisional Dean will be the grade that appears on the student's official New York University transcript. The student must be prepared for a final decision that either preserves the original grade, is a higher grade, or lowers the original grade, since no further grade protests of the same course will be considered.
Once a student has graduated and a degree has been awarded by New York University, a grade appeal will not be considered.
Please refer to the NYU Office of the Bursar website for withdrawal and refund schedule information.
The "N" grade is issued by the Registrar. The student must register and pay for the course again.
The "R" indicates the student does not wish to receive a standard letter grade for the course. Students may not retake a course for credit in which an "R" is granted. Auditor status must be declared in the first two weeks by notifying the Office of the Registrar in writing.
There are two "incomplete" grades that indicate the student has not completed required course work but may do so outside of class with permission and guidance of the original instructor. The grades of "IP" (Incomplete Pass) and "IF" (Incomplete Fail) are temporary grades. "IP" indicates that the student was passing the course at the time the grade was submitted. "IF" indicates that the student was failing the course at the time the grade was submitted. "IP" and "IF" have no grade value until the permanent grade is recorded.
Incompletes may only be awarded through prior written agreement (e.g., an NYU School of Professional Studies Incomplete Contract available in department offices) between the student and the professor before the end of the course. The awarding of an incomplete grade is at the discretion of the faculty and subject to departmental approval. Documented medical reasons, death in the family and birth of a child are examples of valid reasons for granting the incomplete request. Initiation of this process is the responsibility of the student and getting approval PRIOR to the last day of class is mandatory. Professors are under no obligation to grant an incomplete grade. If the professor does grant an incomplete grade, he/she determines the deadline and submission criteria for outstanding coursework. A professor can determine that a deadline is as short as two days, one month, one semester, or the maximum of one-year, as detailed below.
In order to remove an incomplete grade, a student is responsible for completing whatever work remains outstanding within the time frame agreed upon with the faculty. Time to submit outstanding work and the posting of the grade shall not exceed 12 months after the close of the course. (For example, students receiving an Incomplete in fall must resolve the grade PRIOR to the end of the fall semester in the subsequent year.) If no letter grade is submitted by the agreed upon date, the incomplete pass will be changed to an "N" for an "IP" or to an "F" if the student received an "IF." Students need to register and pay for the course again once a grade defaults to an "N" or "F". (See Repeating a Course). Students and the department should retain a copy of the Incomplete Contract signed by the faculty.
Repeating a Course
Only courses with a grade of "C" or lower may be repeated ("C," "C-," and "F’s" including those received from Incomplete Fail). In the case of a course that has been repeated, only the second grade, whether higher or lower, is computed into the average. Credit is only earned once with a passing grade. The initial grade, however, remains on the transcript with parenthesis notating that it is no longer calculated in the GPA. Students may only repeat a course once. Students will be dismissed from the program when a required course is not passed after the second attempt. Students must register and pay for a course to be a repeat.
Requirements for Minimum Academic Standing for Graduate Students
Under NYU policy, expectations of minimal academic standing as measured by cumulative grade point average are established at each School. Accordingly, the NYU School of Professional Studies requirements are enumerated below.
Good Academic Standing
Graduate students (graduate certificate and master’s) are considered to be in good academic standing provided that their cumulative grade point average is a minimum of 3.0 ("B" average) or better.
In order to graduate, all NYU School of Professional Studies graduate students need 1) a minimum cumulative grade point average of 3.0 or better; 2) passing grades in the required number of core courses within their programs; and 3) satisfactory completion of all degree requirements.
Students are responsible for reviewing their grades each semester. If, upon reviewing the grades for a semester, the student determines that his/her cumulative GPA falls below a 3.0, the student must immediately contact his/her program advisor to discuss his/her continuing academic status and, as appropriate, seek academic advisement.
Students whose performance results in a cumulative GPA below 3.0 will be placed on Academic Probation. The designation "Probation" will appear on the student’s transcript and becomes a permanent part of the student’s academic record.
Restrictions During Probationary Status
Students on probation are at risk of dismissal and are advised to adhere rigorously to the program directives as detailed in the probation letter. These directives may include, but are not limited to, repeating a course, completing incomplete grades, reducing course load, or other conditions.
In order to help assure the student's return to good academic standing, whenever a student is placed on probation, the Academic Director or designee will inform the student in writing about certain expectations, conditions and/or restrictions that will apply during the student’s next term of enrollment.
Students on probation may not register for the thesis or final project.
Students on probation may not stand for office in any School or University club or organization, or represent the School or University in any manner.
A student who fails to meet the terms and conditions detailed in the probation letter will be dismissed.
The dismissal letter will be sent by the program’s Academic Director/Associate or Divisional Dean as soon as possible, but no later than six (6) weeks after the start of the next semester. (For programs with shorter semester courses (six to seven weeks), students must be informed no later than a week prior to midpoint in the academic term.)
If a student is dismissed after having registered for the following semester, upon notification he/she will be withdrawn from classes and he/she will receive a full refund of tuition and fees for that semester.
"Academic Dismissal" will be noted on the student’s permanent record.
Level One: Appeal of Academic Dismissal to the Associate Dean of Student Affairs
A student may appeal the academic dismissal decision by his/her program’s Associate/Divisional Dean or Academic Chair to the Associate Dean of Student Affairs if he/she believes the dismissal was the result of an administrative error or if the student can offer compelling reasons for reconsideration of his/her academic standing.
The student must appeal the academic decision in writing to the Associate Dean within fifteen (15) days from the date of the dismissal decision letter. The written request must include a personal statement explaining the student’s poor academic performance, reasoned argument why the academic dismissal decision should be reversed, and original documentation to corroborate all extenuating circumstances. Anticipated grade changes from outstanding incompletes do not constitute sufficient evidence for an appeal to be granted.
Once the written appeal is received, the Associate Dean of Student Affairs has the sole discretion to determine if an appointment or interview is necessary and, in any case, will communicate a written decision within fifteen (15) days after receiving the written appeal.
Students are not permitted to register for courses while appealing an academic dismissal.
Level Two: Appeal of Academic Dismissal to the Dean of the School (Final Decision)
Only after the dismissal has been appealed to the Associate Dean of Student Affairs, and the dismissal is upheld, may an appeal be submitted to the Dean of the School. The student must request an appeal to the Dean of the School within fifteen (15) days from the date of the appeal decision made by the Associate Dean of Student Affairs. The written request must include a copy of the original appeal and the decision letter. Any new information in the student’s defense must be submitted at this time. Once the written appeal is received, the Dean or the Dean’s authorized designee will determine whether or not an appointment or interview is necessary and, in any case, will make a written decision within thirty (30) days after receiving the appeal.